From raw spreadsheets to automated personalized outreach.
This is an automated email outreach system that allows you to reach decision makers while you sleep.
Time saved
Manual work reduced by 92%
Accuracy
Emails found for 70% of contacts
Massive reach
Unlimited Volume. Over 1000 emails a day.
The problems it solves
1) Outreach is repetitive, slow, and difficult to scale.
- • Preparing high-quality outreach manually is a bottleneck.
- • Even a skilled rep can only research and personalize a small batch of leads each day.
- • Most SMEs can't scale this without hiring more people.
2) Generic AI outreach hurts reply rates
Most AI tools write messages that:
- • sound robotic
- • repeat clichés
- • ignore context about the prospect
- • leave a "copy-paste" feeling
This kills trust and drastically lowers response rates.
3) Finding accurate contact data is its own challenge
Even before writing a message, teams struggle with:
- • identifying the right decision maker
- • finding correct emails
- • verifying them
- • cleaning and structuring the lead data
If this part is wrong, nothing else matters — emails bounce, domains get damaged, and campaigns fail.
4) SME teams don't have visibility over the process
Manual processes make it hard to answer:
- • Which leads were processed?
- • Which emails are valid?
- • Which messages were personalized and why?
- • Which campaigns these leads went into?
No overview = no optimization.
The solution
/// We created a system that combines solutions to all of the issues mentioned above into one. It uses multi-source data extraction (LinkedIn Sales Navigator, Google Maps, other social platforms) with AI-driven personalization, email verification, and automated delivery to Instantly.ai — giving you clean lead data, a tailored opener for every prospect, and a complete overview inside one dashboard.
Legend
///
- • Conversational logic (Voiceflow)
- • Dynamic order/refund/billing lookup
- • Policy-aware answers (RAG)
- • Human handoff flow
- • Analytics and logging
Scraping data
/// Data extraction from social media platforms and Google maps. This step is adjusted to your niche and ensures that we extract potential contacts relevant for your outreach.
Company Research
/// We use tailored AI to find out as many relevant information about the prospect as possible. This information will allow AI to craft the best possible message and classify, which sort of service is best to offer.
Finding contact data
/// The system finds valid email addresses for the contacts scraped from social media/Google Maps.
Message creation
/// Based on the gathered data a sequence of AI agents craft the personalized outreach message that then is staged to be sent.
Extra Email validation
/// We utilize the EmailGuard API to double verify email, which improves health of your email account and deliverability.
Instantly Dashboard
/// Messages are sent and contacts are imported into Instantly.ai dashboard. From here you can control all of the follow-ups, replies and analyze the data to plan improvements.
Performance
Behind the Scenes
/// We designed this system using modular automation tools, APIs and coded logic.
Steps we've taken during the development:
Defining core features: sketch of the logic that crafts messages, email validation mechanism
Data sourcing mechanism: constructing an efficient system while keeping costs as low as possible
Re-try logic for emails that did not pass the initial verification
Ease of customization and further integration: we built this system so it is easy to integrate with whatever tools you are already using.
Tech Stack
Automation
make.com
Data sources
LinkedIn Sales Navigator, Google Maps
Database
Database that suits your tech stack
Dashboard
Instantly.ai, or any other CRM
Email acquisition and verification
Anymailfinder & EmailGuard
Want this for your business?
/// We can deploy a custom outreach system integrated to your workflow in less than 2 weeks.